Few things are more frustrating than realizing that you just do not have enough time to get everything done. Since there is no way to add more hours to the day, you have to learn how to get more from the time you have. The following time management tips will teach you how to do just that.
The first 30 minutes of the start of your day should be used for planning the entire day. Do not begin your day until you have completed a plan that includes the times that everything is to be done. You can consider this time block used for scheduling your day one of the most important times of your day.
If it is difficult for you to manage your time, examine your current work method and determine how it is supporting you. If you are unable to focus and stick to your tasks until they are finished, find out why. Identify your weaknesses and improve them immediately.
Make a priority list. Frequently, mundane tasks waste most of the day. Sorting your tasks will improve your level of organization. Jot down what needs doing, and tackle each item in order of priority.
Try to avoid answering the phone or e-mails just because they ring or appear. If you can, try disabling or disconnecting instant messaging. You don’t need to instantly give people attention unless it’s essential to the instant human response aspect of your business. You should try scheduling time for returning calls and answering emails.
Don’t wait for the last minute to get something done if you find yourself constantly behind schedule. For example, when you suddenly remember an important task that has to be taken care of before five today, you won’t be able to get anything else done! Avoid being a slave to deadlines and manage time more wisely.
Make it a habit to hold on communication until you’re done the things that take the most focus. Emails and telephone calls are huge interrupting forces when it comes to time management. You may think that you need to answer every email as it comes in, but really you don’t! Hold them until you’re done your current work. It’s a much better use of time.
Do not approach a task with hours of work in mind. You can be more productive in short spurts. Set timers for up to an hour and focus on your task for that time. Get up and walk away for a short break when the timer sounds. Get your head back in the game and approach the task with new vision.
If you need peace and quiet to manage your time better, consider hanging up some do not disturb signs. A few simple signs, especially in a busy office environment, can alert those around you that your time is currently off limits. It’s not at all rude to put up these signs. In fact, most people will appreciate the hard work that you are doing.
Once you have mastered the art of time management, you will be able to get a great deal done each day. Before long, you will wonder how you ever got anything done at all. With the advice you have just read, you will be able to achieve great things every day.